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Free eSignature tools to use for your company

20 August, 2023 · 5 min read·Contracts & eSignature
Free eSignature tools to use for your company
Discover a list of the best free eSignature tools available to streamline your company's document signing process, enabling seamless collaboration and improving efficiency. Explore the top options that offer secure, legally binding signatures, and enhance your business workflow today.

eSignature tools let your clients sign digital documents electronically. These tools eliminate the need for physical signatures, streamlining the signing and approval process. By leveraging encryption and security protocols, these tools ensure the authenticity and integrity of signed documents, providing a legal equivalent to traditional handwritten signatures.

This post will explore the world of free eSignature tools and their significance for your company. Discover the benefits of incorporating these tools into your workflow and understand the featured options to enhance efficiency and productivity.

Importance of using eSignature tools for your company

eSignature tools are vital in optimizing business operations in today's fast-paced digital world. They eliminate the need for printing, scanning, and mailing physical documents, reducing costs and saving valuable time. 

By adopting these tools, your company can accelerate agreement workflows, improve compliance, and enhance customer experiences. Furthermore, eSignature tools are precious for remote or distributed teams, enabling seamless collaboration and document signing from anywhere in the world.

Benefits of using free eSignature tools

Incorporating free eSignature tools into your company's workflow brings numerous benefits. First and foremost, it eliminates the hassle of physical paperwork, reducing printing, scanning, and shipping costs. By going digital, you can save time and improve efficiency by instantly signing and sharing documents. 

Free eSignature tools also provide a secure environment for document signing, ensuring data privacy and compliance with legal regulations. These tools also empower team members' collaboration, enabling real-time document editing, reviewing, and signing. With the flexibility to sign documents online from any device or location, your company can achieve faster turnaround times and enhance customer satisfaction.

Using DocuSign for online signatures 

What is DocuSign and its features?

DocuSign is a leading eSignature solution allowing businesses to securely sign, send, and manage electronic documents. With its user-friendly interface and comprehensive features, DocuSign simplifies the document signing process. Some key features include:

  • Secure document storage and access: DocuSign securely stores signed documents in the cloud, making them easily accessible for future reference.
  • Automated reminders and notifications: DocuSign sends automated reminders to all parties involved, ensuring timely completion of signatures and reducing delays.
  • Audit trail and compliance: DocuSign generates a detailed audit trail, providing a comprehensive record of all activities related to the signing process. This helps businesses meet legal and compliance requirements.
  • Mobile accessibility: DocuSign's mobile app allows users to sign and manage documents on the go, increasing efficiency and convenience.

How to sign a PDF using DocuSign

Signing a PDF document using DocuSign is quick and straightforward. Here's a step-by-step guide:

  1. Upload your PDF document to the platform.
  2. Specify the recipients who must sign the document and add their email addresses.
  3. Place signature fields and any other required fields on the document.
  4. Customize the signing order and set any specific signing instructions.
  5. Send the copy to recipients, who will receive an email notification inviting them to sign.
  6. Recipients can quickly sign the document electronically using their computer or mobile device.
  7. Once all parties have signed, DocuSign will automatically notify everyone, and the signed document will be securely stored.

Signing documents online with DocuSign

DocuSign's online document signing feature allows businesses to streamline their signing processes, eliminating the need for physical paperwork. Here's how it works:

  1. Upload the document to DocuSign or import it from cloud storage services like Google Drive or Dropbox.
  2. Drag and drop signature fields, initial fields, checkboxes, and other necessary fields onto the document.
  3. Specify the signing order and set any signing instructions.
  4. Send the document to the recipients, who will receive an email invitation to sign.
  5. Recipients can review and sign the document electronically using their mouse or touchscreen.
  6. All parties will receive notifications once the signing process is complete, and the signed document will be securely stored.

Exploring DocuSign's integration options

DocuSign offers various integrations with popular business productivity tools and platforms. These integrations enhance the document signing experience and make it seamless. Some notable integration options include:

  • Integration with popular CRM systems like Salesforce allows users to send, sign, and track documents directly from their CRM platform.
  • Integration with cloud storage services like Google Drive and Dropbox, enabling easy access to documents stored in these platforms for signing.
  • Integration with accounting software like QuickBooks, enabling users to send invoices and other financial documents for electronic signatures.
  • Integration with popular business communication platforms like Slack, ensuring seamless collaboration and document signing within the team.

Comparing DocuSign with other eSignature tools will allow you to make an informed decision for your company's needs.

How to create an electronic signature with Eversign

Eversign is an easy-to-use eSignature solution that allows users to create electronic signatures quickly and seamlessly. With Eversign, you can create a personalized and legally binding signature that can be applied to various documents and contracts. Here's a step-by-step guide on how to create an electronic signature with Eversign:

  1. Sign up for an account: Create an account on Eversign's website. Simply provide your email address, set a password, and follow the verification process to activate your account.
  2. Personalize your signature: Once logged in, navigate to the signature settings section. Here, you can choose from various signature styles, fonts, and sizes to create a signature representing your brand or personal style. You also have the option to upload an image of your handwritten signature.
  3. Save and apply your signature: After customizing your signature, save the changes. You can now easily apply your signature to any document by selecting the "Sign Document" option. Eversign allows you to sign documents using your created signature, either by typing your name or drawing your signature using a mouse or touchpad.
  4. Verify and finalize your signature: To ensure the authenticity of your signature, Eversign offers additional verification options, such as email verification and SMS authentication. Once the verification process is complete, your signature can be applied to any document or contract.

Signing PDF documents online using Eversign

Eversign provides a seamless and efficient way to sign PDF documents online. With its intuitive interface and robust features, Eversign simplifies the document signing process. Here's how you can sign PDF documents using Eversign:

  1. Upload your PDF document: Start by uploading the PDF document you need to sign to your eversign account. You can drag and drop the file from your computer or import it from cloud storage providers like Google Drive or Dropbox.
  2. Add recipients and signature fields: Specify the document's recipients and add signature fields to indicate where each person needs to sign. Eversign allows you to position signature fields, initials, checkboxes, dates, and other elements within the document as required.
  3. Send for signature: Once you have added all necessary fields, preview the document to ensure everything is accurate. Then, send the document for signature by entering the recipient's email addresses. You can customize the email message and set reminders for the recipients if needed.
  4. Track and manage the signing process: Eversign offers real-time tracking and notifications, allowing you to monitor the progress of the document signing. When recipients have viewed, signed, or declined the document. Additionally, Eversign provides an audit trail, ensuring a transparent and secure signing process.

Integrating Eversign with other essential apps

Eversign offers integrations with various essential business apps, making it even more convenient and versatile for users. Here are some examples of how Eversign can be integrated with other apps:

  1. Gmail integration: Connecting Eversign with your Gmail account lets you easily access and sign documents directly from your email inbox. This integration streamlines the signing process, allowing you to handle documents without switching between different platforms.
  2. Google Drive integration: Eversign seamlessly integrates with Google Drive, enabling you to import PDF documents from your Google Drive storage and automatically save signed documents back to your drive. This integration provides a centralized location for all your signed documents, making organizing and accessing them easy.
  3. CRM integrations: Eversign offers integrations with popular CRM platforms such as Salesforce and HubSpot. This integration allows you to automate document signing workflows within your CRM, saving time and maintaining a streamlined process.
  4. Payment gateway integrations: Eversign integrates with payment gateways like PayPal and Stripe, making collecting payments and document signing possible. This feature is handy for businesses that require payment authorization in conjunction with contract signing.

By integrating Eversign with these essential apps, you can further enhance your document signing experience, streamline workflows, and improve productivity within your organization.

Xodo - A online signature creator

Xodo is a versatile digital signature creator that offers a range of features to streamline your document signing process.

With Xodo, you can easily create and manage digital signatures directly within your PDF documents. Xodo provides a user-friendly interface that allows you to effortlessly add your signature to PDFs. Whether you prefer using a stylus, typing your name, or uploading an image of your signature, Xodo supports various methods to customize your digital signature.

How to add a signature to a PDF document using Xodo

To add a signature using Xodo, open your PDF document and navigate to the signature tool. Xodo allows you to create a new signature or import an existing one. You can use your finger or a stylus on a touch-enabled device or use your mouse or keyboard to create a signature. 

Once you've added your signature, you can resize and reposition it. Xodo also offers the option to save your signature for future use, making it convenient for frequent signing tasks.

Exploring Xodo's additional features for document collaboration

In addition to its digital signature capabilities, Xodo offers a range of collaborative features to enhance your document workflows. You can annotate PDFs with highlights, comments, and drawings, making it easy to provide feedback or collaborate with others. 

Xodo also supports document sharing, allowing you to send PDFs to colleagues or clients for review and signature. With Xodo's real-time collaboration feature, multiple users can work on the same document simultaneously, reducing delays and improving overall productivity.

Using Xodo for efficient document signing and sharing

Xodo's intuitive interface and powerful features make it an ideal tool for efficient document signing and sharing. Whether you need to sign a contract, fill out a form, or annotate a PDF, Xodo offers a comprehensive solution. With its cross-platform compatibility, you can access and sign documents from any device, whether a desktop computer, tablet, or smartphone. Xodo also integrates seamlessly with popular cloud storage services, such as Google Drive and Dropbox, allowing you to access and share your signed documents easily.

Overall, Xodo provides a reliable and user-friendly platform for creating digital signatures and collaborating on PDF documents. Its versatile features make it suitable for individuals and teams, enabling efficient and secure document workflows.

Email signature generators: Enhancing branding and professionalism

In today's digital age, having a professional email signature is essential for businesses to make a lasting impression on clients and customers. Email signature generators provide a simple and efficient way to create and customize your email signatures, ensuring consistent branding and a polished appearance. Let's explore the benefits of email signature generators and how you can leverage these free tools for your company.

Benefits of using email signature generators for branding

  1. Consistent Branding: Email signature generators enable you to maintain consistent branding across all your company's email communications. You can easily incorporate your company logo, website links, and social media icons, ensuring that every email sent from your team reflects your brand identity.
  2. Professional Appeal: An email signature is more than just contact information; it's an opportunity to showcase your professionalism. Email signature generators offer professionally designed templates you can customize with your data, empowering you to create a visually appealing and polished signature that leaves a positive impression on recipients.

How to create and customize email signatures with free tools

Creating an email signature using a generator is quick and straightforward, even for non-technical users. Start by selecting a free email signature generator tool like WiseStamp or MySignature. These tools typically offer intuitive interfaces and step-by-step instructions, making the process hassle-free.

  1. Choose a Template: Select a template that aligns with your company's branding. Consider factors such as layout, color scheme, font style, and the ability to incorporate your logo and contact information.
  2. Customize the Content: Add your name, designation, phone number, email address, and other relevant contact details. Include links to your website, social media profiles, and other relevant online platforms.
  3. Insert your Logo: Upload your company's logo to reinforce brand recognition and create a professional appearance.
  4. Format and Styling: Adjust the font style, size, and color to match your company's branding. Ensure readability while maintaining a cohesive look with your other marketing materials.

Integrating email signature generators with various email clients

Once you have created your email signature using an email signature generator, it's time to integrate it seamlessly with your chosen email client. Here's how to do it using popular email clients:

  1. Microsoft Outlook: In Outlook, go to "File" > "Options" > "Mail" > "Signatures". Select the email account you want to associate with the signature, and then click "New" to create a signature. Paste the signature generated by the email signature generator into the text box, and save your changes.
  2. Gmail: In Gmail, click on the gear icon in the top-right corner, select "See all settings," and go to the "General" tab. Scroll down to the "Signature" section, and paste the generated signature into the text box. Click "Save Changes" at the bottom of the page to apply the signature.
  3. Apple Mail: In Apple Mail, open the application and go to "Mail" > "Preferences" > "Signatures." Select the appropriate email account from the left pane and click the plus (+) button to add a new signature. Paste your generated signature into the text box and close the preferences window.

By following these simple steps, you can effortlessly integrate your professionally designed email signature into your preferred email client, ensuring consistent and impactful branding across all your email communications.

Remember, using email signature generators is a time-saver and a branding opportunity that can contribute to a positive brand image and professionalism. Take advantage of the free tools available and create visually appealing and effective email signatures for your company.

Choosing the right eSignature tool for your company's needs

When choosing the right eSignature tool for your company, you must consider your specific requirements and preferences. Each device has its unique features and advantages. If you need a comprehensive eSignature solution with robust integration options, DocuSign is an excellent choice. 

On the other hand, if you prefer an easy-to-use tool with a user-friendly interface, Eversign might be the one for you. Lastly, if you require a digital signature creator with additional document collaboration features, Xodo is worth considering.

Recommendations for implementing eSignature solutions

Implementing eSignature solutions in your company can greatly streamline your document signing processes. To ensure a successful implementation, here are some recommendations:

  • Communicate the benefits of the eSign documents tool to your team and provide adequate training.
  • Create a standardized process for using eSignature tools and establish guidelines for document signing.
  • Regularly review and update your eSignature tool to stay up-to-date with the latest features and security enhancements.
  • Encourage feedback from your team and continuously improve your eSignature processes based on their input.

Future trends in eSignature technology

As technology continues to evolve, eSignature is also witnessing advancements and trends. One notable trend is the increased use of mobile devices for document signing, with many eSignature tools offering mobile apps for convenient signing on the go. 

Another trend is the rise of AI-powered features, such as automatic document recognition and advanced authentication methods, which enhance security and efficiency. Additionally, the integration of blockchain technology is gaining traction, providing enhanced security and immutability to eSignature transactions.

Final tips for successful eSignature adoption

To successfully adopt eSignature solutions in your company, keep the following tips in mind:

  • Prioritize security by choosing eSignature tools that comply with industry standards and offer robust authentication measures.
  • Regularly review and update your eSignature processes to ensure compliance with evolving legal and regulatory requirements.
  • Educate yourself and your team about the legal aspects of eSignature, including the validity and enforceability of electronically signed documents in your jurisdiction.
  • Foster a culture of trust and transparency within your organization to encourage widespread adoption and acceptance of eSignature tools.

Remember, while eSignature tools offer numerous benefits, it's essential to balance convenience and security to ensure electronically signed documents' credibility and legal validity.

Make it easy to receive online signatures with B12

Effortlessly generate and send polished contracts aligned with your brand using B12's contract and eSignature tools. It's built right into your website platform, so you don't need a third-party tool that creates confusion for visitors. Seamlessly collect signatures from potential clients and existing partners via a secure and user-friendly online platform. With our tools, you can easily do the following:

  • Finalize your contracts from a distance through the convenience of electronic signatures.
  • Simplify the document signed process for all parties involved by annotating the contract with their signature, date, and essential details. 
  • Assign signatories and effortlessly dispatch the contract to them, complete with your contact information pre-populated. 
  • Parties will receive a PDF version of the signed contract in their inbox.

Need help improving and scaling your business? B12 is the all-in-one platform that enables you to look professional online and reach new clients. Launch an online presence in 30 days or less, including scheduling, payments, email marketing, and more. Get started for free.

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